Q: What is SAP?
A: "SAP" stands for Systems, Applications, and Products in Data Processing. SAP is a world-wide market and technology leader in client and server enterprise application Software, providing solutions for companies of all sizes and industry sectors.

Q: What is SAP Business One?
A: SAP Business One is an affordable, integrated enterprise resource planning (ERP) solution designed to enable growing small to midsized enterprises (SMEs) and large enterprises with subsidiary operations to better manage their entire company.

 

Q: What Core Functional Areas are supported by SAP Business One?
A: The core functional areas supported by SAP Business One include:

• Accounting and Finance
• Reporting
• Purchasing and Operations
• Inventory and Distribution
• Sales and Customer Management

Q: What Type of Company is SAP Business One Designed to Support?
A: SAP Business One is designed specifically for small to midsized businesses that have understood the limitation of  current packaged accounting software or spreadsheets and/or may need to replace multiple, non-integrated applications with a fully integrated software package that SAP Business One  is. SAP Business One is also designed for subsidiaries of larger enterprises.

 

Q: Will SAP Business One be too complex for my small/mid-sized business?
A:  No. SAP has worked with over 10,000 small businesses to help them reach their goals. In fact, more than 65% of SAP customers are small- and midsize companies. SAP Business One, designed exclusively to meet the needs of small businesses, is an integrated, affordable business management application. It's a single system that can automate critical business operations, such as sales, finance, purchasing, inventory, and manufacturing. And it provides accurate, up-to-the-minute views of business data. SAP Business One is easy to buy, quick to install, and easy to use.

Q: Isn't SAP only for very large organizations?
A: Although SAP does provide business solutions for very large organizations, SAP Business One has been specifically designed to meet the needs (and the budget) of small to medium sized businesses.

Q: Can SAP Business One be used in large organizations also?
A: Yes. No matter what the nature of your business is, SAP can provide comprehensive business management software that helps you stay on top of your business. The affordable, easy-to-use SAP Business One application allows you to manage practically all of core your business functions, including:

• Customer relationship management
• Inventory and distribution
• Ordering and delivery
• Purchasing and merchandising
• Production and manufacturing
• Employees and human resources
• E-commerce
• Financial and accounting

 

Q: What sets SAP Business One ERP apart from other business management systems on the market?
A: SAP Business One was created by the largest software company in the world and ERP global market leaders, SAP AG. Banks and Auditors appreciate the value SAP Business One software provides to a small and mid-sized company. The SAP Business One ERP application integrates all core business functions across your entire company – including financials, sales, customer relationship management, inventory, and operations. Unlike many other small business solutions on the market today, SAP Business One is a single application, eliminating the need for separate installations and complex integration of multiple modules. With an SAP Business One solution, you can:

• Improve efficiency for a stronger bottom line – Centralize and integrate your entire business – across sales, inventory, purchasing, operations, and financials – in one system, eliminating redundant data entries, errors, and costs.
• Focus on growing your business – Streamline operations from end to end, so you can focus on making your business more profitable.
• Make smarter, faster decisions – Put your business information into a single data source, so you can instantly drill down to complete, up-to-date information – and so your people can respond quickly to customer needs and be more empowered to make decisions.
• Get faster time to value – Be up and running within two to eight weeks with a single application. The intuitive user experience minimizes user training and reduces the cost of ongoing IT support.
• Support your changing needs – With easy-to-use customization tools and over 550 add-on solutions provided by our software solution partners, SAP Business One can be flexibly tailored and extended to meet your specific business needs.

 

Q: What are the Key Difference between ERP and Accounting Software?
A: Accounting software packages only handle the individual business function of accounting, whereas an ERP application handles the entire range of business functions of an organization including: Finance, Human Resources, Sales, Marketing, Logistics, and more. 

Q: How Flexible is SAP Business One for my specific business?
A: Business One is easy to set up and configure, and as your business grows, you can adapt and customize SAP Business One to meet your changing needs. For instance, you can use from over 450 solutions, many of them industry specific, that have been built on top of the SAP Business One application. This way, you can customize and extend SAP Business One to meet your specific business and industry challenges.
To customize or develop these add-on modules for SAP Business One, a Software Development Kit (SDK) is available supporting Microsoft Visual Studio .NET. This allows our developers to provide a future-proofed solution. The SDK is a "toolbox"containing interfaces, sample code, documentation and development tools. The Software Development Kit allows programmers to easily interface third-party applications with SAP Business Oneonboth the database and user interface level. It is an ideal platform to extend and change the functionality of SAP Business One.

 

Q: Will SAP Business One fit my budget?
A:Yes. SAP Business One is an affordable, award winning product built exclusively for small businesses. As a complete software integration package, SAP Business One eliminates the cost and hassle of integrating several stand-alone applications.

Q: How can your company help me implement SAP Business One cost effectively?
A: Specialised  IT Squad Pvt. Ltd. is an integrated business solutions consultancy, specializing in implementation and support for a wide variety of package, custom and specialist business solutions. Our software and service solutions include ERP, document management, E-Commerce, time and expense recording, payroll, reporting, and store front automation for small and medium sized companies.

• All our consultants are certified in the products they deliver and often hold multiple certifications. They blend their systems experience with extensive  cross vertical business exposure.
• Our experience ranges from owner managed businesses to multi-national corporations - we understand the different types of businesses.
• Our delivery methodology ensures our product and business knowledge is harnessed in the most effective way to deliver you the client a successful systems implementation.

Q: I focus on my business rather than on IT – is SAP Business One for me?
A: SAP Business One is often implemented within organizations that have little or no IT expertise. SAP Business One helps eliminate some of the traditional overheads associated with IT and integrates seamlessly with the standard Microsoft Windows Platform.


Q: Is SAP Business One scalable?
A: SAP Business One is aimed at companies with anything between 3 and 150+ employees.  The system is designed to be flexible enough to meet the changing needs of the organization as it grows.

Q: Is SAP Business One going to be around in 5 years?
A: SAP has historically invested heavily and continues to invest in Business One and they have a long range roadmap for the products development. There are now in excess of 25,000 installations worldwide and SAP Business One is key to SAP’s strategy for providing solutions for SME organizations.

On Features and Benefits

Q: What are some of the Benefits of Using SAP Business One?
A: Businesses that adopt SAP Business One very quickly see measurable benefits of using an integrated ERP application including:

• Targeted business growth through streamlines operations
• Improved customer retention and satisfaction through quicker response times and instant access to customer information
• Operational efficiency achieved by eliminating redundant and manual data entry errors with integrated core functionality
• Closer relationships with key stakeholders including customers, vendors, and employees through better supply chain management
• Lower technology costs and speed time to value

Q: What Types of User Licenses are Available in SAP Business One?
A: There are 4 license types available:

• Professional User
•  Limited CRM User
• Limited Logistics User
• Limited Financial User

 

Q: Does SAP Business One Adapt to my Business Specific Industry Requirements?
A: With over 550 pre-packaged, fully integrated industry-specific solutions, SAP Business One provides your business with the tools your business needs to succeed.

Q: What is an SAP Add-on and Why Do I need One?

A: To meet industry specific needs, SAP Business One

Q: What Kind of Reporting and Analytics Capabilities are Included with SAP Business One?
A: SAP Business One provides powerful integrated analytic and reporting tools, such as Crystal Reports and HANA that enable you to access critical business information drawing on all functional areas including; accounting, sales, purchasing, production, inventory, service, and operations.

On Implementation

Q: What Deployment Options are Available?
A: SAP Business One is available as an on premise or hosted solution through.

Q: How Long Does it Take to Implement SAP Business One for my Business?
A: Because SAP Business One is an out of the box solution which can be tailored to you specific needs it can be implemented  quickly. Though there are several factors that determine how quickly SAP Business One can be implemented and customized to your Business including: size of your business, complexity of your business structure, type of ERP deployment, and any specific add-ons or customizations.However Specialised IT Squad recommend that you allow a minimum of three months to implement the project as this will allow you to focus on the project along with doing your day job.

Q: What does the Implementation Process Include?
A: The implementation process includes a project planning phase, business blueprint, project realization, and Go Live

 

Q: Can SAP Business One and Add-ons Scale to Support my Business' Future Growth?
A: Yes, SAP Business One provides a scalable solution that not only meets your fundamental business management needs today, but can also be scaled to handled and increased number of transactions generated by a growing customer base.

Q: Can I Transfer my Existing Business Data into the SAP Business One Application?
A: Yes, data migration from your old system to SAP Business One can be imported from a text file, excel spreadsheet or manually. SAP Business One also uses the Data Transfer Workbench add-on to ensure data migration is performed quickly and easily.

Q: How Much Does SAP Business One Cost?
A: When you request a quote, you will receive the standard cost for the SAP Business One application along with the additional costs based on number of users, type of access required, professional services for implementation, maintenance fees and extra hardware.

Q: What are the Basic Software Requirements to Run the SAP Business One Application?
A: Recommended System Requirements for 30 Users:

        #Processor: 2 Intel Xeon E7 (or equivalent)

        #Memory (RAM): 16 GB
        #Hard Drive: Raid 10 320 GB
        #Drives: DVD-ROM
        #Display: 1600x900 or higher
 
On Support

Q: What Support Options are Available After the System Goes Live?
A: Specialised IT Squad supports your business well beyond the initial implementation phase through its support program carried out through team of dedicated SAP Business One consultants that have extensive experience with SAP Business One.

Q: How Often Does SAP Release New Versions of SAP Business One and What is the Long-term Strategic Vision for the Solution?
A: SAP continues to focus on extending core functionality as the market serviced grows from SME to also include the higher end market.

 

Q: Why are we required to pay for SAP Business One software maintenance?
A: Software Maintenance is a required purchase for SAP Business One. The SAP Business One Software Maintenance includes upgrades – for example, new releases, technology updates, support packages, and patches, as well as maintenance and support services for problem resolution and system monitoring, for the first year. It is highly recommended that you also consider purchasing SAP Business One Maintenance after the first year.

 

Q: Would I have long-term local support and expertise from SAP?
A: SAP do not sell or support SAP Business One directly.  They rely on a network of over many implementation partners across the world (over 1500).Specialised IT Squad as a  Partner of SAP, is well placed to provide a high level of support to our customers.